Free Sealcoating Estimate Template
A professional sealcoating estimate template with area measurements, prep work assessment, line-item pricing, and payment terms. Download in Word or PDF — or send it digitally with PaveDesk.
What the Template Includes
Every section a professional sealcoating estimate needs — from site assessment to signed acceptance.
Job & Client Info
- Client name, address, and contact
- Job site address (if different)
- Estimate date and expiry date
- Estimator name and company info
Surface Condition Assessment
- Current pavement condition (good / fair / poor)
- Crack inventory: linear feet of cracks present
- Oil stains or contamination noted
- Drainage concerns or low spots
Scope & Pricing
- Total area to be sealed (sq ft)
- Number of coats (single vs double)
- Crack sealing (linear feet × rate)
- Oil spot priming (per spot or sq ft)
- Line striping (per stall or linear ft)
Terms & Acceptance
- Cure time instructions (24–48 hr no traffic)
- Re-application recommendation (every 2–3 years)
- Payment terms and deposit requirement
- Client signature and date
How to Price Sealcoating Jobs
The way you structure your estimate determines whether clients compare you on price — or on value.
Price per square foot — not per job
Always quote sealcoating per sq ft. It makes your pricing transparent, scalable, and easier to compare across jobs. Typical range: $0.12–$0.25/sq ft depending on region, prep work, and number of coats.
Separate crack sealing as a line item
Crack sealing is typically priced per linear foot ($0.75–$2.00). List it separately from the sealing sq ft rate. Clients understand they're paying for two different services, and you protect your margin.
Add oil spot priming
Oil spots require a primer coat before sealer or they bleed through and fail. Price this separately — per spot or per sq ft of contaminated area. Clients who see the line item understand why it's necessary.
Always quote striping separately
Line striping has different material and labor costs than sealing. Price per stall for parking lots or per linear foot for directional arrows and lines. Never bundle it into the sealing rate.
From Estimate to Signed Job in Minutes
A Word template works for your first few jobs. But when you're running multiple crews and bidding 20+ jobs a week, manual templates slow you down.
Build estimates in the field
Measure on-site, enter sq ft into PaveDesk, and your estimate is built. No going back to the office to write it up.
Attach site photos
Take photos of cracks, oil spots, and surface conditions on your phone. They appear directly in the estimate — clients see exactly what you're quoting.
E-signature on any device
Send the estimate via email or text. Clients accept and sign right on their phone. No printing, scanning, or fax.
Win rate tracking
See which jobs you win and lose. Understand your close rate by job size, service type, and territory.
Start sending estimates free
PaveDesk is free to start. Build your first sealcoating estimate today — no credit card needed.
Start FreeFrequently Asked Questions
How do I price a sealcoating job?▼
Measure the square footage to be sealed. Multiply by your per-sq-ft rate (typically $0.12–$0.25). Add crack sealing at a per-linear-foot rate, oil spot priming, and striping as separate line items. Your sq ft rate should cover materials (sealer + equipment time) plus labor.
How much sealer do I need per square foot?▼
Coal tar or asphalt-based sealer typically covers 70–90 sq ft per gallon per coat at standard dilution. For a 5,000 sq ft lot with 2 coats, you'd need approximately 110–140 gallons. Always check the manufacturer's spec sheet for your specific product.
What should I inspect before giving a sealcoating estimate?▼
Check for: active cracking (hairline vs alligator), oil or fuel contamination, drainage issues, surface raveling, and edge deterioration. Areas with alligator cracking may need patching before sealing — call this out in your estimate as an additional cost.
How long does sealcoating last?▼
Properly applied sealcoating lasts 2–4 years depending on traffic, climate, and UV exposure. In cold climates with freeze-thaw cycles, 2–3 years is typical. Include a re-application recommendation in your estimate — it sets expectations and creates repeat business.