Every feature your paving business needs
PaveDesk replaces your proposal tool, CRM, work order system, and analytics dashboard with one seamless platform built for asphalt professionals.
Smart Proposals
Win more bids with proposals that look like they cost $5,000 to design.
Generate fully branded, professional proposals in minutes using your saved service catalog. Include line-itemized pricing, GPS-linked site audit photos, optional add-on services, and a custom cover page — all automatically formatted.
What's included
- Drag-and-drop service builder with saved pricing templates
- Auto-populated from site audit data and photos
- Optional services with toggle-on upsells
- E-signature with audit trail
- Automatic PDF generation and email delivery
- Client approval triggers work order creation automatically
- Proposal expiry dates and follow-up reminders
- Change order support for mid-project scope changes
- Proposal analytics: open rate, time-to-sign, win rate
Site Audit Tools
Inspect, document, and impress — before you even quote.
Walk any pavement site with your smartphone and conduct a thorough, GPS-documented inspection. Capture photos, pin problem areas on a satellite map, rate severity, and auto-generate a shareable report that clients love.
What's included
- GPS satellite map view with pin-drop problem areas
- Photo capture with inline annotations and labels
- Severity ratings: Good, Fair, Poor, Critical
- Automatic PDF audit report with your branding
- Link audits directly to proposals for seamless quoting
- Shareable client-facing audit report link
- Offline support — works without cell signal in the field
- Historical audit comparison for the same property
- Custom audit templates per property type
Lead Management
Never let a hot lead go cold.
A purpose-built CRM for pavement contractors. Track every prospect from first inquiry to signed contract in a visual pipeline. Log calls, set follow-up reminders, and see your win rate improve in real time.
What's included
- Visual Kanban pipeline: New, Contacted, Audited, Quoted, Won, Lost
- Lead scoring and hot/warm/cold tags
- Integrated call log and email history
- Follow-up reminders and task assignments
- Lead source tracking (web, referral, truck wrap, etc.)
- One-click conversion: Lead → Site Audit → Proposal
- Company name, contact info, property address tracking
- Win/loss reason tracking for sales analysis
- Bulk import from CSV or previous CRM
Work Orders
Dispatch crews in two taps. Track every job in real time.
When a proposal is accepted, PaveDesk auto-creates a work order and notifies your crew instantly. Manage scheduling, equipment, materials, checklists, and progress photos — all from one screen.
What's included
- Auto-created from accepted proposals
- Crew assignment with role-based permissions
- Equipment and material tracking per job
- Step-by-step task checklist with sign-off
- Progress photo capture with GPS timestamp
- Real-time status updates (Scheduled → In Progress → Complete)
- Priority flags and scheduling conflicts detection
- Customer notification emails at key milestones
- Work order templates for common job types
Client Portal
Give clients a professional window into every job.
Your clients get a branded, secure portal to view proposals, sign digitally, track job progress, and download invoices — no account or app download required. Just a secure link.
What's included
- Branded with your logo and colors
- View and digitally sign proposals
- Real-time job progress tracking
- Download invoices and receipts
- Comment and revision request system
- No login or app download required for clients
- Optional custom domain (Enterprise)
- Proposal decline with reason — routes to revision flow
- Automatic email notifications at every job milestone
Reports & Analytics
See your business clearly. Grow it intentionally.
A comprehensive analytics dashboard built for pavement contractors. Track revenue, proposal win rates, lead sources, crew performance, and seasonal patterns — all in real time.
What's included
- Monthly and YTD revenue tracking
- Proposal win rate by service type, crew, and season
- Lead source ROI analysis
- Crew productivity and job completion metrics
- Average job value and margin tracking
- Top clients by revenue
- Proposal pipeline value forecast
- Custom date range filtering
- PDF and CSV report export
Ready to see it in action?
Book a 30-minute demo with our team and see how PaveDesk fits your workflow.