Every feature your paving business needs
PaveDesk is all-in-one paving contractor software that replaces your proposal tool, CRM, work order system, and analytics dashboard with one seamless asphalt business management platform.
Smart Proposals
Win more bids with proposals that look like they cost $5,000 to design.
Generate fully branded, professional proposals in minutes using your saved service catalog — the paving proposal software trusted by contractors across the USA. Include line-itemized pricing, GPS-linked site audit photos, optional add-on services, and a custom cover page — all automatically formatted.
Learn moreWhat's included
- Drag-and-drop service builder with saved pricing templates
- Auto-populated from site audit data and photos
- Optional services with toggle-on upsells
- Attach photos and videos directly to proposals
- Choose from 5 professional design templates
- E-signature with audit trail
- Automatic PDF generation — send via secure link or email
- Client approval triggers work order creation automatically
- Proposal expiry dates and follow-up reminders
- Change order support for mid-project scope changes
- Proposal analytics: open rate, time-to-sign, win rate
Site Audit Tools
Inspect, document, and impress — before you even quote.
Walk any pavement site with your smartphone and conduct a thorough, GPS-documented field inspection — trusted by paving contractors across the USA. Capture photos, pin problem areas on a satellite map, rate severity, and auto-generate a shareable report that clients love.
Learn moreWhat's included
- GPS satellite map view with pin-drop problem areas
- Photo capture with inline annotations and labels
- Severity ratings: Good, Fair, Poor, Critical
- Automatic PDF audit report with your branding
- Link audits directly to proposals for seamless quoting
- Shareable client-facing audit report link
- Offline support — works without cell signal in the field
- Historical audit comparison for the same property
- Custom audit templates per property type
Lead Management
Never let a hot lead go cold.
A purpose-built sales pipeline tool for pavement contractors across the USA. Track every prospect from first inquiry to signed contract in a visual pipeline. Log calls, set follow-up reminders, and see your win rate improve in real time.
Learn moreWhat's included
- Visual Kanban pipeline: New, Contacted, Audited, Quoted, Won, Lost
- Lead scoring and hot/warm/cold tags
- Integrated call log and email history
- Follow-up reminders and task assignments
- Assign leads to team members
- Lead source tracking (web, referral, truck wrap, etc.)
- One-click conversion: Lead → Site Audit → Proposal
- Company name, contact info, property address tracking
- Win/loss reason tracking for sales analysis
- Bulk import from CSV or previous CRM
Work Orders
Dispatch crews in two taps. Track every job in real time.
When a proposal is accepted, PaveDesk auto-creates a work order and notifies your crew instantly — helping paving businesses across the USA manage scheduling, equipment, materials, checklists, and progress photos, all from one screen.
Learn moreWhat's included
- Auto-created from accepted proposals
- Crew assignment with role-based permissions
- Schedule job start and completion dates
- Equipment, material, and labor tracking per job
- Step-by-step task checklist with sign-off
- Before/after photo capture with GPS timestamp
- Real-time status updates (Scheduled → In Progress → Complete)
- Priority flags and scheduling conflicts detection
- Customer notification emails at key milestones
- Work order templates for common job types
Change Orders
Stop eating scope creep. Get it signed before you do the work.
Create and send scope change requests linked to proposals — trusted by paving contractors across the USA. Document unexpected site conditions, attach photos, and get client e-signature on the spot, before you break ground on anything new.
Learn moreWhat's included
- Create from any proposal — original scope auto-populates
- Client e-signature with legal audit trail (ESIGN Act compliant)
- Timestamp and audit trail tied to original proposal
- Auto-updates the associated work order when signed
- Attach photos to document scope changes
- Multiple change orders supported per proposal
Invoices
Bill clients faster. Get paid without the back-and-forth.
Generate and send invoices, track payments, and set due dates for paving businesses across the USA. Supports partial payments, custom tax rates, and automated recurring billing for maintenance contracts.
Learn moreWhat's included
- Generate and send invoices in one click
- Track partial payments and set due dates
- Custom tax rate support
- Recurring invoices — weekly, monthly, quarterly, or yearly
- Automated payment reminders
- Stripe integration for online payment collection
- Payment status synced to client portal
Estimating
Measure job sites and price estimates in minutes, not hours.
Draw zones on a GPS-linked satellite map and get automatic square footage calculations — no tape measure needed. Build line-item pricing from your service catalog and convert straight to a signed proposal, built for paving contractors across the USA.
Learn moreWhat's included
- GPS site measurements — draw zones, get automatic sq ft/sq yd calculations
- Line-item service pricing from your saved catalog
- Material and labor cost tracking on every line item
- One-click conversion from estimate to signed proposal
- Win rate tracking by estimate type and price range
- Works fully offline in the field
Client Portal
Give clients a professional window into every job.
Your clients get a branded, secure portal to view proposals, sign digitally, track job progress, and download invoices — no account or app download required. Just a secure link.
What's included
- Branded with your logo and colors
- View and digitally sign proposals
- Real-time job progress tracking
- Download invoices and receipts
- Comment and revision request system
- No login or app download required for clients
- Optional custom domain (Enterprise)
- Proposal decline with reason — routes to revision flow
- Automatic email notifications at every job milestone
Reports & Analytics
See your business clearly. Grow it intentionally.
A comprehensive analytics dashboard built for pavement contractors. Track revenue, proposal win rates, lead sources, crew performance, and seasonal patterns — all in real time.
What's included
- Monthly and YTD revenue tracking
- Proposal win rate by service type, crew, and season
- Lead source ROI analysis
- Crew productivity and job completion metrics
- Average job value and margin tracking
- Top clients by revenue
- Proposal pipeline value forecast
- Custom date range filtering
- PDF and CSV report export
Even More Tools Built Into Every Plan
Everything Else You Need
Beyond proposals, audits, and work orders, PaveDesk includes everything paving and asphalt businesses across the USA need to run day-to-day operations — no extra apps required.
Calendar
Schedule jobs, meetings, and follow-ups linked to any lead or proposal
Tasks
Create and assign to-do items with due dates and priorities
Team Management
Role-based permissions with two-factor authentication
Automations
Trigger reminders, tasks, and emails automatically based on job status
Services Library
Maintain a reusable catalog of paving services with pricing
Email & Document Sending
Send proposals and invoices with delivery and open tracking
Notifications
Real-time in-app and push alerts for every key event
Support Tickets
Built-in client support system with threaded replies
Built Different
Why Paving Contractors Choose PaveDesk
Generic field service software wasn't built for pavement work. PaveDesk is paving contractor management software designed specifically for asphalt and paving businesses across the USA.
Built for Pavement, Not Plumbing
Most contractor software is designed for HVAC or plumbing crews. PaveDesk is engineered around paving workflows — GPS audits, sq. ft. pricing, and asphalt catalogs.
More Features, One Platform
No juggling six different apps anymore. Proposals, CRM, work orders, invoicing, and analytics all live in a single connected platform.
Trusted Across America
From Texas job sites to New York contracts, paving and asphalt businesses across the USA rely on PaveDesk daily.
Fast, Free Migration
Most teams migrate their existing clients, services, and pricing at no cost and are fully set up within 24 hours.
Questions Paving Contractors Ask About PaveDesk
Do all plans include every feature?
Most core features — proposals, CRM, work orders, invoicing, and site audits — are included on every plan. Advanced features like custom domains and unlimited users are available on higher-tier plans. See our pricing page for a full breakdown.
Can I use PaveDesk for paving and sealcoating both?
Yes. PaveDesk's service library supports any paving-related service — asphalt paving, sealcoating, striping, crack filling, and more — with custom pricing for each.
Does PaveDesk work for small paving companies with just one crew?
Yes. PaveDesk is used by solo operators and multi-crew companies alike. The Starter plan is built specifically for small paving businesses just getting started.
Can I customize which features my team sees?
Yes. Team Management lets you assign role-based permissions — Admin, Manager, or Field User — so each team member only sees what's relevant to their job.
Is PaveDesk asphalt job tracking software or just a CRM?
PaveDesk is more than a CRM. It's a full paving contractor management platform that includes job tracking, work orders, invoicing, site audits, and reporting — not just lead management.
Can my crew use PaveDesk features in the field without internet?
Yes. Site audits, work orders, and photo capture all work offline. Everything syncs automatically once your crew is back online.
Does PaveDesk support recurring maintenance contracts?
Yes. Recurring Invoices let you automate billing for maintenance and sealcoating contracts on a weekly, monthly, quarterly, or yearly schedule.
How is PaveDesk different from general contractor software?
General contractor software isn't built for pavement-specific workflows like sq. ft. based estimating, GPS site audits, or pavement condition scoring. PaveDesk is paving business software designed around how asphalt contractors actually work.
Ready to see it in action?
Book a 30-minute demo with our team and see how PaveDesk fits your workflow.