Invoice Paving Jobs Faster. Get Paid Without Chasing.
Convert signed proposals to invoices in one click. Send branded invoices through a client portal. Automate recurring maintenance billing. Set up overdue reminders and stop following up manually.
How to invoice a paving job in PaveDesk
A four-step workflow from signed proposal to payment recorded — no spreadsheets, no manual PDF creation.
Accept the proposal
Client signs the proposal. One click converts it to a draft invoice with all services and pricing pre-filled.
Review and adjust
Add tax, adjust quantities if the job scope changed, or apply a final discount. Everything editable before sending.
Send to client
Email delivers a client portal link. Client views the invoice, downloads PDF, and sees payment status in real time.
Mark paid
Record the payment with date and amount. Outstanding balance updates automatically. Revenue reports reflect instantly.
Invoice features built for paving contractors
Everything from one-time job invoices to automated recurring maintenance billing.
Invoices from accepted proposals
Convert a signed proposal into an invoice with one click. All services, quantities, and pricing carry over — zero re-entry of data.
Email delivery with client portal
Invoices are delivered through a branded client portal. Clients can view, download as PDF, and track payment status without logging in.
Recurring invoice automation
Set up recurring invoices for maintenance contracts — monthly seal coating, quarterly lot maintenance, and seasonal programs. Auto-generated and auto-sent.
Automatic payment reminders
PaveDesk sends automatic follow-up emails for overdue invoices. Set the cadence — 7 days, 14 days, 30 days — and stop chasing clients manually.
Tax rate management
Set default tax rates by state or client type. Apply them with one click per invoice or configure them globally in your settings.
Payment tracking & status
Mark invoices paid with date and amount. Track outstanding balances across all clients. Know exactly who owes you what at a glance.
Everything your invoices need
PaveDesk invoices include every field clients and accountants expect — line items, tax, due dates, payment history, and a clean PDF they can file.
Send your first invoice freeFrequently asked questions
How do I invoice a paving job in PaveDesk?
Once a client signs the proposal, open the accepted proposal and click "Create Invoice." All services, pricing, and client info carry over. Review, adjust if needed, then send — the client gets an email with a link to view and download the invoice from their portal.
Can I invoice without a proposal first?
Yes. You can create invoices independently of proposals — useful for time-and-material jobs, emergency repairs, or maintenance billing where a formal proposal wasn't used.
Does PaveDesk support recurring invoices for maintenance contracts?
Yes. Set up a recurring invoice schedule (monthly, quarterly, annually) with an automatic start and end date or a max number of occurrences. Invoices generate and send automatically.
Can PaveDesk send invoice reminders automatically?
Yes. Configure automatic overdue reminders in your invoice settings. PaveDesk will send follow-up emails on your chosen schedule until the invoice is marked paid.
What tax rate options does PaveDesk support?
You can set multiple named tax rates (e.g., "Texas Sales Tax 8.25%", "County Tax 1%") and apply them per invoice. Set a default rate that pre-fills on every new invoice.
Stop chasing payments. Start getting paid faster.
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